Automated workflows
Automated workflows. Secure and traceable.
Collecting invoices, reading documents, connecting systems: what runs the same way every week becomes a workflow. We build it the way we build everything: with permissions, logging and approvals. Your data stays in your infrastructure or in the EU.
Examples
What we often automate
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Collect invoices
Fetch invoices from mailboxes and supplier portals, name them, file them and pass them to accounting.
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Read documents
Recognise forms, delivery notes or contracts and extract the important fields as data.
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Filing into the file cloud
Attachments land in the right Nextcloud folder automatically, with a meaningful file name.
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Sync data between systems
Shop, ERP and accounting stay in sync without retyping.
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Generate reports
Figures from several systems, automatically every week as PDF or mail.
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Approvals and notifications
A workflow pauses until a person approves and notifies the right people.
From simple to complex
The right level for each task
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Fixed rules
When the format is clear, scripts and workflows are enough. Predictable, cheap and easy to verify.
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AI workflows
Language models read, summarise and classify. A person approves where it matters.
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Own models
Self-hosted language models when data must not leave the building. Specialised ML models when a task is clearly defined.
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Specialists
For research-grade questions we bring in experts from our network.
Consulting
A specialised model is often more accurate than one language model for everything.
For a clearly defined task such as classifying receipts, a small own model is usually faster and cheaper to run and works on your hardware. We advise when a large language model makes sense and when an own model does.
When it pays off
When automation pays off
✓ Good fit
- The same task is done by hand every week
- Data is retyped between systems
- Sensitive data should not go to external AI services
✕ What we do not do
- No website chatbots
- No automation without oversight where mistakes are costly
FAQ
Frequently asked questions
Does our data stay with us?
Yes, if you want. Automations and models run in your infrastructure or in a data centre in the EU.
Do we need our own hardware for AI?
Not for simple workflows. Self-hosted language models need suitable GPUs; we handle the sizing.
What does an automation cost?
After the first call you get a quote with fixed scope. Small workflows are often done in a few days.
Discuss a workflow
Free first call
Briefly describe your situation. We help you assess it and plan the next step. Reply within 24 hours on working days.
Process automation, AI workflows and self-hosted LLMs in Austria
vetosec automates business processes in Austria, from invoice processing to self-hosted AI.
For defined tasks vetosec advises on specialised ML models, including hardware sizing and GDPR-compliant self-hosting.
office [at] vetosec [dot] at · vetosec.at/contact/