# Document extraction. Capture data instead of retyping it.

Source: https://vetosec.at/en/solutions/dokumente-auslesen/

Delivery notes, forms and contracts are often copied by hand into another system. We read the key fields automatically and pass them to your ERP or business software.

- **Scan** PDF or photo
- **Fields** as structured data
- **Local** if required

## What changes for you

- **Fewer typos**: Values are taken from the document instead of copied. Plausibility rules catch outliers.
- **Processed faster**: A delivery note is in the system within seconds instead of at the end of the week.
- **Mixed formats too**: Rules handle fixed forms. For changing layouts, models read the content and classify it.
- **You stay in control**: Uncertain fields are flagged and confirmed by a person.

## What runs behind it

- [**Processing in-house**](https://vetosec.at/en/solutions/lokale-ki/): Text recognition and models can run on your hardware. Medical reports or client files go to no external AI service.
- **Connected to your systems**: Handover to ERP, business software, spreadsheet or database via existing interfaces.
- **Measurable quality**: We test with your real documents and show you the hit rate before the workflow goes live.

[How we build in general](https://vetosec.at/en/how-we-build/)

## Service or project

**We run it for you, or your team takes over.**

As a project with fixed scope and a fixed quote. If you want, we run the workflow afterwards and adapt it when things change.

## For IT leads

Technical details: OCR · classification · APIs

- **Input**: PDF, scan or photo.
- **Text recognition**: OCR, on your own hardware if required.
- **Extraction**: Rules for fixed forms, models for changing layouts.
- **Quality**: Hit rate measured on your real documents before go-live.
- **Output**: Structured data to ERP, business software, spreadsheet or database.

## Frequently asked questions

### Which documents are suitable?

Anything that arrives regularly in a similar form: delivery notes, orders, forms, timesheets, contracts or reports.

### How accurate is recognition?

It depends on document quality and variety. That is why we test with your real examples first and report the measured rate.

### Who do you offer this to?

For regulated companies, professions bound by confidentiality and anyone processing sensitive data, and for companies of about 30+ staff with critical systems.

## Related

- [Automated workflows](https://vetosec.at/en/services/automation/): automation with permissions
- [Solutions](https://vetosec.at/en/solutions/): Nextcloud, SSO, backup, clusters
- [Managed services](https://vetosec.at/en/services/managed-services/): fixed price per service

## Document recognition and data extraction for businesses in Austria

vetosec automates document capture with OCR, extraction and AI classification, locally if required.

Updated: October 19, 2026

Provider: vetosec, Dipl.-Ing. Samuel Ziegler, BSc, Berndorf, Lower Austria, Austria. Contact: https://vetosec.at/en/contact/